12 Steps to Modernize Your Boardroom Design in 2025
Is your boardroom holding your team back? Discover 12 practical steps to redesign your boardroom into a modern, tech-enabled, and flexible meeting space. From layout and lighting to acoustics and amenities, this guide helps you create a boardroom that supports productivity, collaboration, and client confidence in today’s hybrid workplace.
Outdated and underutilized boardrooms are still far too common in today’s workplaces. We’ve seen the impact firsthand, spaces that hinder collaboration, compromise privacy, or even cost businesses important deals. (Yes, we’ve heard stories of sensitive conversations being overheard from the lobby.)
To help you avoid these pitfalls, we put together a 12-step guide to transform your boardroom into a modern, multi-functional space that supports your team and reflects your brand.
1. Acknowledge What’s Not Working
It’s not just about worn-out chairs or dated décor. If your boardroom no longer supports the way your team meets, collaborates, or makes decisions, it’s time for change.
2. Set a Clear and Realistic Budget
Break down your budget across three key areas
- Design: Space planning and renderings
- Build: Project management and construction
- Interiors: Tables, chairs, lighting, tech integration
3. Rethink the Location
Where your boardroom sits in the office—and how it’s accessed—can influence how often it’s used. Consider flexible layouts, natural light, and acoustical privacy when repositioning the space.
4. Start with the Right Table
Your boardroom table is the anchor of the space. Look for options that are:
- Moveable and adjustable
- Sleek but functional
- Built for technology integration
- Sustainably designed
5. Power and Connectivity Are Non-Negotiable
Technology should support—not slow down—your meetings. Plan for:
- One outlet per seat
- Integrated power and charging
- Video conferencing support
6. Focus on Lighting That Energizes
Lighting impacts mood, focus, and productivity. Aim for:
- Adjustable overhead lighting
- Task lighting where needed
- Access to daylight whenever possible
7. Make It Presentation-Ready
Today’s meetings happen in-person and online. Equip your boardroom with:
- Writable surfaces or whiteboards
- Flexible screen setups
- Seamless video conferencing tools
8. Choose Chairs That Work as Hard as You Do
Select seating that balances form and function:
- Comfortable for long meetings
- Easy to move and clean
- Low-profile to keep the space open
9. Improve Sound and Privacy
Don’t underestimate acoustics. Evaluate the space for:
- Noise control and privacy
- Sound clarity during calls
- Echo or feedback issues
10. Don’t Forget Comfort (HVAC)
Make sure your boardroom environment stays comfortable year-round. Check for:
- Proper temperature regulation
- Quiet air systems
- Ventilation and air quality
11. Stock Up on Snacks & Refreshments
Small touches can elevate the experience. Offer:
- Coffee and tea
- Filtered water
- Light snacks for long sessions
12. Plan the Process
Even simple boardroom updates benefit from planning. Use tools to:
- Set timelines and goals
- Collaborate across teams
- Keep stakeholders informed
Design a Boardroom That Works for You
A well-designed boardroom boosts productivity, supports hybrid collaboration, and makes a strong impression on clients and teams alike. Whether you’re making small updates or planning a full transformation, we’re here to help you create a boardroom that’s functional, flexible, and future-ready.
